How do you archive email in outlook 2011 for mac

#HOW DO YOU ARCHIVE EMAIL IN OUTLOOK 2011 FOR MAC HOW TO#
#HOW DO YOU ARCHIVE EMAIL IN OUTLOOK 2011 FOR MAC FOR MAC#

Although admins set policies for the entire organization, you can override the policies to suit your needs. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved.

#HOW DO YOU ARCHIVE EMAIL IN OUTLOOK 2011 FOR MAC FOR MAC#

Best practices for moving your mail to the archiveДЄlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.ДЄrchive and retention policies are set by your IT or Microsoft 365 administrator. Talk to your IT or Microsoft 365 admin about co-locating them. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive. My settings are shown in the screenshot below.Note:В In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud). You can change this setting by going to the Preferences, clicking on Accounts, then clicking on Advanced in the Folders tab. If you experience issues with your sent messages not showing up in Gmail on the web, IвЂ™d argue not to do this. Save copies of messages in Sent Items folder > leave unchecked The recommended syncing setup for Outlook can be found at following link:

#HOW DO YOU ARCHIVE EMAIL IN OUTLOOK 2011 FOR MAC HOW TO#

Again, this is completely optional, and IвЂ™ve sectioned off the various extra steps so you can pick and choose how to get the most out of Outlook. This second section is basically for the picky among us, and can affect how Gmail labels appear in other email apps you might use. If you want to clean up the sidebar and plan on only using Outlook to access your Gmail account, want to view All Mail, and want to resolve some of the weird quirks seen in Outlook, we can make a couple additional changes in the settings. Go to the Preferences, select General, and check the box, вЂњHide On My Computer folders.вЂќ The other options here are simply personal preferences, and IвЂ™ll let you play with them. If youвЂ™re only using IMAP accounts with Outlook, we can turn off the On My Computer mailboxes. Close - weвЂ™ll be changing a couple of settings to finish up.

Unfortunately, Outlook takes some initiative and hides folders like All Mail, even if youвЂ™ve allowed it to sync on GmailвЂ™s side. These folders are linked with what you already see in the sidebar. If you expand the folder, youвЂ™ll notice some redundancy with the previously mentioned mailboxes, but itвЂ™s nothing you have to worry about. In the sidebar, youвЂ™ll notice INBOX, Drafts, Sent Mail, and Trash mailboxes, with and Spam sitting underneath. Currently, it should be at least version 14.3.4 as of this guide. Before you proceed, make sure Outlook is up to date by visiting About Outlook in the Outlook menu. Today, Gmail support is much better, although there are some interesting quirks which we can optionally iron out in the next section. There were also naming conflicts which have since been resolved. When this tutorial was first introduced in 2010, the frustrating issue with Outlook was that it didnвЂ™t intuitively map its folders with GmailвЂ™s. I find the following settings as shown in the screenshot below work best for me. Make sure POP is disabled and IMAP is enabled. Next, click on the Forwarding and POP/IMAP tab. From the drop down menu, click on Settings. Log into Gmail and click the settings button - look for the gear on the right. I hope you find this guide more more relevant and useful than it was before.Д«efore opening Outlook, we should double check some settings in Gmail so that you can properly sync your messages to the desktop. IвЂ™ve also removed the previous introduction - IвЂ™ll get straight to the point. The second details how you can make Outlook feel more like Mail, and includes some of what was previously covered in the 2010 tutorial. The first shows you where to plug in your account information, and IвЂ™ll also walk you through some extra steps to remove a couple unnecessary folders.

In this revised guide, youвЂ™ll now find two major sections. Most of the setup that was previously required is now automated. In 2010, Outlook poorly supported Gmail accounts, but today itвЂ™s a lot better.

How do you archive email in outlook 2011 for mac